7 useful facts about employment eligibility verification every employer should know

1. All U.S. employers must follow the employment eligibility verification law according to The Immigration Reform and Control Act enacted November 6th, 1986. All employers must use Form I-9 for all employees to verify employee eligibility to work in the United States, even if the person is hired for only one day.
2. Each I-9 form has an Office of Management and Budget control number and expiration date. Only the most current I-9 form may be used to determine employment eligibility. The I -9 form we use today expired on March 31, 2016. In accordance to the USCIS notice, this current version of the form will continue to be effective until USCIS provides updated information about the availability of the new version of the I-9 form. Follow us to stay updated on the latest labor information and related news.
3. The I-9 form can be included in a job application packet for informative purposes; however, it is illegal to ask an employee to complete Form I-9 prior to the official offer of employment and acceptance by the employee. Each newly hired employee must complete and sign Section 1 of Form I-9 no later than the first day of employment.
4. An employer doesn’t need to complete the I-9 form for unpaid individuals, such as interns and volunteers, unless they receive something in exchange for their labor or services that may be considered compensation.
5. Any employee who attends employer-paid training as part of the job requirement must complete the I-9 form. Prospective employees who attend employer-paid training must also complete this form before commencing work.
6. The I-9 form and E-Verify are two different employment verification forms. The I-9 form is mandatory and the E-Verify internet-based form is voluntary. E-Verify instantly provides verification of employment eligibility by comparing information from an employee's Form I-9 to data obtained from the U.S. Department of Homeland Security and the Social Security Administration. The E-Verify form is based on the I-9 form and it can be created within three business days after an employee has been hired and both Sections 1 and 2 of the I-9 form have been completed.
7. On May 20, 2016 USCIS published a notice in the Federal Register to inform the public of proposed changes to the E-Verify form. The public may provide comments on the proposed changes by June 20, 2016. Don’t miss the opportunity to contribute to the E-Verify form updates!

References:

• USCIS
• I-9 Central
• USCIS Handbook for Employers
• E-Verify

ABOUT SIMPLEX UNITED Simplex United is a one-stop Business & Career services company offering essential job-related services for Inland Empire employers and businesses and job seeker. Our services include: US employment eligibility verification (I-9 form), Criminal Background check (DOJ-approved live scan fingerprinting), Drug-free workplace program assistance, proctoring services for pre-employment assessment, employee licensing and certification, corporate and individual training programs.